Project Data Clerk - Remote, US (Eastern Time Zone Only)

Bowman

United States

Category

Job Description

Purpose

Assist the Project Accountants with a divisional assignment as it relates to reviewing, entering and maintaining all contract related documents for clients/projects. Responsible for accurate and timely entry of data.

Key Responsibilities

Leadership and Direction

Perform work under moderate supervision. Receive direction on moderately complex assignments, tasks, and execution. Work is frequently reviewed by more senior staff to ensure application of sound techniques and principles. Review work produced by junior staff for quality assurance.

At the Operational and Company Level

Develop and maintain strong relationships with both internal and external clients to ensure a productive working environment.
Assist and work with the Project Accountant/Administrative staff to ensure accurate project setup into vision.

Do the Work

Enter new client data including but not limited to billing addresses, invoice recipients, phones, faxes, e-mail addresses and various Bowman custom fields.
Enter new contracts and change orders including but not limited to profit centers, project leads, project managers, tasks, lots, compensation and various Bowman custom fields.
Define project billing terms for hourly, unit, lump sum and reimbursable tasks.
Create specialized billing labor rate tables as required for specialized agreements.
Maintain projects to coincide with frequent changes in profit centers, leads, team leaders and project managers.
Handle project and task status changes.
Evaluate and update old data for Bowman custom fields as directed. .
Managing, sorting and filing all contract related documents to a centralized filing system.
Document data entry how to manuals for expansion/training.

Success Metrics and Competencies

Ideal candidate will consistently demonstrate...

Ability to work both independently and within a team environment.
Ability to effectively communicate with all levels of the organization and external partners.
High degree of discretion and ability to manage highly confidential information.
Strong sense of urgency in responding to constituents.
Self-reliance and ability to operate independently with limited direction.
Effective working relationship with internal leaders and peers, as well as external clients.
Ability to effectively manage multiple time-sensitive tasks.
Data analysis and interpretation skills.
Strong written and verbal communication skills.
Highly motivated and problem-solving attitude.
Strong attention to detail.

Education, Work Experience, Licensure/Certifications, and Technical Requirements

Bachelor's degree in accounting or commensurate relevant experience preferred.
Entry level position. Previous experience in the engineering/construction or services industry preferred. Any experience in accounting/finance a plus.
Proficient in Office Suite (Word, Excel, PowerPoint, Outlook).
Proficient in Adobe Acrobat.

Physical Demands and Working Environment

Primarily indoor professional office environment which may include bright/dim light, noise, fumes, odors, and traffic.
Mobility around an office environment.
Frequent and prolonged use of standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
Occasional lifting or carrying up to 20 pounds.
Occasional pushing or pulling up to 20 pounds.
Occasional reaching outward or above shoulder.

Note: While this job description is intended to be an accurate reflection of the job requirements, it is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Management reserves the right to modify, add, or remove duties from particular jobs and to assign other duties as necessary at any time with or without notice.

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Employer

Bowman