Construction Contract Administration Specialist

David Evans & Associates Inc
Salem, OR 97301
United States


Job Description
DEA is looking to add a Construction Contract Administration Specialist in its Salem, OR based Transportation Business Unit.

Responsibilities include but are not limited to:
  • Tracking and logging RFI's from Clients and Construction Contractors (CC)
  • Assist in preparation and submittal of CC monthly pay estimates, or review and submittal of CC provided monthly invoices for payment
  • Track and prepare monthly project billings
  • Checking and organization of pay notes submitted by inspectors
  • Assist in preparation and maintenance of Project Test Summary for non-field-tested materials, and logging of quality documentation received from inspectors, CCs, manufacturers, and suppliers
  • Assist in reviewing, verifying, and preparing notes for CC requested materials-on-hand payments
  • Tracking, logging, and distribution of Shop Drawings and other submittals from CCs, suppliers, and manufacturers
  • Review and process all Labor Compliance documentation received from Construction Contractor, including:
    • Certified payrolls
    • Monthly Employee Utilization Reporting (eMEURs)
    • Paid Summary Reports (PSRs)
    • 3A Work Plans & Commercially Useful Function Reports (CUFs) for DBEs
  • Monitoring applicable Affirmative Action programs for compliance
  • Performing reviews of project Plan and Specification prior to bid, as requested
  • Track contract schedule and deliverables
  • Assist in assembly, coordination, and submittal of Semi-final Estimate and documentation at conclusion of projects
  • Assist in preparation for Agency and Client audits of construction project documentation
  • Assisting with the preparation and distribution of agendas for Preconstruction Conferences, attending and participating in the Conferences, and the preparation and distribution of Conference agendas and minutes
  • Assistance with creating and monitoring DBE Goal Tracking for DEA Contract projects
  • Assist in developing design projects, including quality coordination/management and project controls, for construction.

Basic Qualifications:
  • Intermediate computer skills in word and excel
  • Ability to work effectively and efficiently with client representatives, contractors, the public, as well as peers and subordinates
  • Excellent skills in working both independently and asking appropriate questions
  • Effectively multitask, prioritize and track construction and design issues through to completion
  • Excellent written and verbal communication skills
  • Excellent organizational skills
  • Ability to work in a team environment
  • High school diploma
  • Proficiency in basic math skills

Preferred Qualifications:
  • Previous finance-related experience
  • Previous office administration-related experience

  • Medical, Dental, Vision, Disability and Life Insurance
  • Health Savings and Lifestyle Spending Account with employer contribution
  • Support for continuing education and training opportunities
  • Paid Time Off (PTO)/Holiday Pay
  • 401k and Employee Stock Ownership Program (ESOP)
  • Flexible 9/80 (every other Friday off) work schedule
  • Holistic Wellbeing Program with a focus on physical, emotional, financial, career and community health
  • Opportunity for growth with support and mentoring to help with professional goals

Transportation Jobs with DEA

The increasing complexities of modern transportation include growing demands, aging infrastructure, rising costs, funding challenges, and environmental concerns. Agencies and communities faced with improving their transportation systems must do more with less. From initial investigations through planning, concept development, final design, and construction, DEA responds with solutions that serve today's transportation needs while accommodating tomorrow's growth. Our Transportation Business Unit focuses on five markets; Bridges and Structures, Roads and Highways, Transit and Rail, and Construction Engineering.