Executive Assistant

Surveying And Mapping, LLC
Austin, TX 78735
United States


Job Description
Who We Are

SAM is the nation's largest combined geospatial solutions and inspection service provider in the industry. We use the industry's most advanced software and hardware for collecting and analyzing complex spatial data across a wide range of markets and scientific disciplines. Our national reach, expertise, and applied technologies uniquely equip us to capture physical environments from coast to coast - delivering practical insights and high-quality spatial data with unrivaled speed and accuracy.

Your Impact at SAM

The Executive Assistant serves as an assistant to Executive staff. This role is responsible for completing a variety of tasks that include providing management support by handling information requests, preparing correspondence and daily coordination of calendars, meetings and events. This role is responsible for maintaining a high level of confidentiality, sound judgement to assess business needs, personal and professional integrity at all times and requires exceptional communication and interpersonal skills.

  • Serve as liaison between Executive staff and office staff
  • Schedule management including coordinating Executives' schedules by planning and scheduling meetings, conferences, video conferences and teleconferences and helping to ensure that deadlines are met
  • Maintain confidentiality and uses good judgement when interacting throughout all levels of the organization and on behalf of the Executive staff
  • Read and analyze documents, agendas, reports and determine significance routing to appropriate personnel in a timely and efficient manner
  • Develop and utilize current and historical information as needed to provide to the Executive staff
  • Prepare and revise complex presentations, reports and documents by collecting and analyzing information including preparing documents for senior management meetings
  • Complete projects as assigned, following up on results
  • Compose professional written communication on behalf of Executives
  • Coordinate travel arrangements and expense reporting for the Executive staff
  • Manage internal processes and systems as assigned
  • Welcome guests and customers by greeting them, in person or on the telephone; answering or directing inquiries
  • Contribute to Administrative team efforts as needed, including but not limited to, assisting with employee events, meeting setup, general administrative support, phone coverage when needed and other duties as assigned
  • May serve as a notary
  • Perform other tasks as assigned to help accomplish the Company's strategic goals

What You Bring to SAM

  • 5+ years of experience as an Executive Assistant or 7+ years general administrative experience
  • Advanced knowledge of Microsoft Outlook, PowerPoint, Excel and Word
  • 4-year degree is preferred, but not required
  • Experience with Concur Travel and Expense, preferred but not required
  • Superior communication (oral and written), presentation, organization, time management, travel logistics, multi-tasking and problem-solving skills
  • Longevity in previous positions
  • Ability to work overtime as business necessitates
  • Ability to work independently as well as collaboratively
  • Ability to maintain privacy and confidentiality
  • Ability to sit for long periods of time

Our Perks

  • Opportunity for hybrid work schedules for office positions - Work-life balance is on us
  • Company paid premiums for medical, dental, vision, LTD and life insurance (HSA and FSA plans available)
  • Generous paid time off (vacation, sick, holidays and parental leave) - Accrual starts immediately
  • 401(k) program offers 100% employer match up to 5%
  • Employee Assistance Program - Your mental health is our priority
  • Tuition reimbursement
  • No glass ceiling! Truly a place to spread your wings (Ask about our Career Pathing!)
  • Trainings throughout the year - Specialized in-house trainings programs designed to assist you in advancing in your career
  • Office snacks, free food and fun-themed events for employees throughout the year
  • Passion for our Community - You have endless opportunities to volunteer alongside your peers with our Corporate Social Responsibility Program

Our Culture

Our entrepreneurial culture is a key factor in SAM being recognized as a Top Workplace for nine consecutive years, and we make it our mission to ensure every one of our employees learns how to build and manage a business, not just be the subject matter expert on the team. At SAM, our employee's development is instrumental to our success. Your learning will be supported by specialized in-house training programs and mentoring by the industry's leading experts, who just happen to be on our staff! We make SAM a GREAT place to work, but it all starts with YOU!


SAM is an EOE/Affirmative Action Employer M/F/D/V. SAM also participates in the federal E-Verify Program.