Office Administrator

David Evans & Associates Inc
Spokane, WA 99201
United States


Job Description
DEA is hiring for an experienced Office Administrator to support our engineering services offices in Coeur D'Alene, ID and Spokane, WA. The position will be responsible for a variety of duties including administrative responsibilities with general office tasks in a fast-paced professional engineering firm. The Office Administrator will be working in the office a majority of the time and travel to both office locations is required.

Duties will include but not be limited to the following:
  • Assist the regional business leader in assessing facilities, IS, phone, supplies, or other employee-related needs for the office
  • Supervise and/or perform general reception, mailroom, and support services duties
  • Act as a liaison with building managers and regional and corporate staff, communicate maintenance and security concerns
  • Assist the regional business leader in implementing company-wide initiatives
  • Prepare, format and quality check documents such as reports, spreadsheets, fee proposal letters, memos, meeting minutes, etc., using Microsoft Office applications
  • Assists with scheduling meetings, video conferences, webinars, and trainings, including reserving conference room space and equipment set up and take down
  • Coordinate learning and professional development needs or registration for events, including sign-up sheets and evaluations for training events
  • Coordinating office events, including team lunches, social hours, and summer and holiday parties
  • Assists with coordination and scheduling of travel arrangements
  • Monitor the office's budget and administrative costs in a proactive manner, implementing cost reduction measures in cooperation with the regional business leader
  • Purchasing and managing furniture, general office equipment, supplies, etc
  • Concur corporate credit card reconciliation / vendor invoicing / expense reports
  • Membership / subscription / license renewals
  • Assist Corporate HR with new employee onboarding, employee changes, and employee separations
  • Assist in DEA's Health and Safety Program - Employee CPR/First Aid certifications, office safety, DEA vehicle safety etc.
  • Pool vehicle mileage reporting and maintenance scheduling

Basic Qualifications:
  • 5+ years of administrative, accounting, or human resources experience
  • Excellent grammar, spelling and overall communication skills, both written and verbal
  • Advanced knowledge of Microsoft Office Suite (Word, Excel, Power Point)

Preferred Qualifications:
  • An Associate's or Bachelor's degree in a relevant field
  • Access, Adobe, or similar programs a plus
  • Experience with Concur or other travel and expense reporting software
  • Previous experience in the engineering/construction industry

  • Medical, Dental, Vision, Disability and Life Insurance
  • Health Savings and Lifestyle Spending Account with employer contribution
  • Support for continuing education and training opportunities
  • Paid Time Off (PTO)/Holiday Pay
  • 401k and Employee Stock Ownership Program (ESOP)
  • Ownership opportunities afforded by working at an employee-owned company
  • Flexible 9/80 (every other Friday off) work schedule
  • Following return to the office after COVID restrictions, we will offer flexible in-person/remote options
  • Holistic Wellbeing Program with a focus on physical, emotional, financial, career and community health
  • Opportunity for growth with support and mentoring to help with professional goals