Project Controls Administrator

David Evans & Associates Inc
Portland, OR 97201
United States


Job Description
DEA is currently recruiting a full-time Project Controls Administrator to support our Roads and Highways practice in Portland, OR with assignment on up to two long-term transportation projects. The person filling this role will be responsible for a variety of project-specific duties in a fast-paced professional engineering firm.

Duties would include but not be limited to the following:
  • Demonstrate a high level of client satisfaction when working with peers, internal and external stakeholders, and external clients
  • Coordinate and schedule project meetings, prepare meeting agendas and minutes, and track action items
  • Compile and analyze data, manage budget/accounting documentation, and coordinate with internal accounting team members
  • Review project invoices and progress reports, including subconsultant invoices
  • Provide basic training on web-based tools and processes as part a comprehensive project management platform to all tiers of project staff
  • Effectively research and respond to general support questions from Project team members, applying knowledge of applications and system requirements
  • Perform user access management tasks including processing and tracking access changes for new and existing users and manage access deactivation records for multiple platforms
  • Draft and revise internal guidance documentation that captures current best practices for administrative or controls procedures
  • Oversee formatting and perform quality reviews of large and small documents such as reports, letters, memos, minutes
  • Manage, archive, track, and retrieve electronic and physical documents according to project-specific standards and retention policies
  • Assist team in other project controls and project administrator duties

Basic Qualifications:
  • Minimum of three to five years of experience in a Project Administrator role
  • Strong attention to detail, critical thinking, and problem-solving skills
  • Ability to work independently, organize, prioritize, and follow through to completion on multiple tasks under firm deadlines
  • Excellent oral and written communication skills with experience in conveying protocols and technical information to a wide variety of users and experience levels
  • Experience with contracts and invoicing as well as general accounting practices such as accounts payable/accounts receivable (AP/AR)
  • Intermediate proficiency in Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint

Preferred Qualifications:
  • Experience in the architecture, engineering, or construction industry
  • Experience with architecture, engineering, or construction documentation requirements and approvals
  • Experience with electronic records management, document management, content management, and/or information management software
  • Beginner to intermediate experience in Adobe software
  • Document formatting experience in Microsoft Word

  • Medical, Dental, Vision, Disability and Life Insurance
  • Health Savings and Lifestyle Spending Account with employer contribution
  • Support for continuing education and training opportunities
  • Paid Time Off (PTO)/Holiday Pay
  • 401k and Employee Stock Ownership Program (ESOP)
  • Flexible 9/80 (every other Friday off) work schedule
  • Holistic Wellbeing Program with a focus on physical, emotional, financial, career and community health
  • Opportunity for growth with support and mentoring to help with professional goals

Transportation Jobs with DEA

The increasing complexities of modern transportation include growing demands, aging infrastructure, rising costs, funding challenges, and environmental concerns. Agencies and communities faced with improving their transportation systems must do more with less. From initial investigations through planning, concept development, final design, and construction, DEA responds with solutions that serve today's transportation needs while accommodating tomorrow's growth. Our Transportation Business Unit focuses on five markets; Bridges and Structures, Roads and Highways, Transit and Rail, Smart Mobility and Construction Engineering.